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Annual Meeting of Members and Board of Directors

The annual meeting of the CAUT Defence Fund will be held at The Westin Montreal Hotel on Saturday, October 19, 2024. This is an in-person only event, unless accommodations are required under the Canadian Human Rights Act.

Registration Form

Please complete the registration form using this link and submit it by September 16, 2024. If your union’s Director is unable to attend, please use this form.

Bargaining Status Reports

Pursuant to section 11.2 of the Defence Fund Standing Rules and Regulations, each Member Union is to provide a local bargaining report in advance of the Annual Meeting. Please use this link to provide this update.

Hotel Accommodation

Please make your hotel reservations via this direct link Book Your Group Rate | Marriott International. The room rate at the hotel is $255.00 per night (plus fees and applicable taxes) and the deadline for reservations is September 16, 2024. As per section 8.3.1 of the Standing Rules and Regulations, the Defence Fund will only reimburse the negotiated amount of $255.00 per night (plus fees and applicable taxes) for hotel room costs.

Please note that in lieu of a hotel room, directors may claim a room allowance at half the applicable meeting rate.

If your union will not have an elected director for the meeting, but would like to participate in the AGM, please nominate an interim director by September 16, 2024, and make the reservation in that person’s name. Please see “Process for a Member Union to Change a Director and Information about Proxies” for additional information.

Remember that if your proposed new Director has not yet been elected, your association will also need to complete a Director Nomination form, as well as a Proxy Appointment form, to be able to vote at the Members’ meeting.

Travel

The CAUT Defence Fund will cover the cost of transportation to Montreal for Directors. Flights and reservations must be made directly with CAUT’s travel agency, Corporate Traveller by no later October 4, 2024.

English
Contact: Carley Simpson
Email: carley.simpson@corporatetraveller.ca
Phone: 1-613-236-2444
24/7 Emergency Travel Support: 1-613-828-8349

French
Contact: Tony Polito
Email: tony.polito@corporatetraveller.ca
Phone: 1-514-223-0418
24/7 Emergency Travel Support: 1-514-284-6333

Corporate Traveller will require the booking code 91001 to make travel reservations and to bill CAUT directly.

Information about expenses can be found at section 8 of the Standing Rules and Regulations.

Agenda and Documents

A detailed agenda and documents will be provided electronically closer to the meeting date.

In an effort to be conscious of the environment, printed kits will not be provided. Complimentary Wi-Fi will be available in the meeting room and electrical outlets will be provided at each table.

Support

For questions related to the organization of the meeting, including questions about meeting documents, process, or procedures, please send an email to CAUTDefenceFund-CaisseDefenseACPPU@caut.ca.