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Annual Meeting of Members and Board of Trustees

Registration Form

The annual meeting of the CAUT Defence Fund will be held at the Centre Sheraton Montreal Hotel on Saturday, October 15, 2022. The meeting will be held in a hybrid format to allow participants to attend in-person or online. 

Please complete the registration form and submit it by September 16, 2022 by clicking on the button below.


If your association or union Director is unable to attend, please use this form.

Bargaining Status Reports

Your Defence Fund officers team would like to gather information on bargaining status. Please use this link to provide us with a snapshot of status across unions at this time. The form can be accessed on a computer or mobile device and should take approximately 5 minutes to fill out.

Before the meeting, Directors will be required to submit more substantial written reports on their bargaining status. As bargaining status has the potential to change significantly between now and October 15, a form will be provided closer to the date of the meeting. 

Hotel Accommodation

Please make your hotel reservations via the link on the CAUT Defence Fund website or through this direct link Book Your Group Rate | Marriott International. The bedroom rate at the hotel is $209.00 (plus fees and applicable taxes) and the deadline for reservations is September 28, 2022. As per 8.3.1 of the Standing Rules and Regulations, the Defence Fund will only reimburse the negotiated amount of $209.00 (plus fees and applicable taxes) for hotel room costs.

Please note that in lieu of a hotel room, Directors may claim a room allowance at half the applicable meeting rate.

If your union will not have an elected Director for the meeting, please nominate a member union proxy holder/director nominee by September 16 and make the reservation in that person’s name.

Remember that if your proposed new Director has not yet been elected, your union will also need to complete a Director Nomination form, as well as a Proxy Appointment form, to be able to vote at the Members’ meeting. Forms can be requested by sending an email to Catherine Aubin at


The CAUT Defence Fund will cover the cost of transportation to Montreal for Directors. Flights should be booked early to take advantage of the lowest fares.

Airline reservations should be made directly with W.E. Travel (1-888-676-7747). To make travel reservations through W.E. and bill the CAUT Defence Fund directly, use booking code 91001.


In an effort to be conscious of the environment, printed kits will not be provided. Complimentary Wi-Fi will be available in the meeting room and electrical outlets will be provided at each table.

COVID-19 Health & Safety Measures Onsite

CAUT Defence Fund is closely monitoring and following all recommended public health protocols in the planning and organization of the meeting. Extra spacing between seats will be provided and participants will be asked to wear face masks during the meeting. Masks, shields, gloves, hand sanitizer and a limited number of COVID-19 Rapid Tests will be available on site.


For questions related to the organization of the meeting, including questions about meeting documents, process, or procedures, please send an email to